Clearly define the meeting’s purpose, whether it’s to clarify doubts, share thoughts, align everyone, or debate differing viewpoints.
Specify who should attend, their roles, and if they need to present or prepare, including optional attendees.
Respect others’ schedules by choosing a time that works for all, considering personal time, timezones, and breaks, while allowing flexibility in scheduling.
Provide a clear agenda with the meeting’s purpose and relevant links, sharing resources and artefacts beforehand.